Rare staff opening at Honeck O’Toole

January 31, 2020

We’re looking for a front office manager to join our team!

Front Office Manager position available at Honeck O’Toole CPAs in Portland, Maine.

We are offering a full-time position for a qualified individual to assist our Front Office Manager and act as our primary Front Office Receptionist.

Responsibilities Include:

  • Answering 6-line phone system and transferring calls to staff
  • Greeting clients who come into office in a cheerful & friendly manner
  • Photocopying tax documents & other office paperwork
  • E-mail & phone correspondence with clients/staff
  • Manage incoming/outgoing mail (tax returns, client invoices, statements, etc.)
  • Use of office software (tax software, office suite, network/cpu navigation)
  • File room maintenance
  • Scanning and digital storing of old client documents
  • Set up client appointments and call to confirm appointments

This position is primarily listed as a full-time position but there is flexibility for the right candidate on temporary employment/seasonal employment/full-time employment.

The successful candidate is one who:

  • Enjoys direct client interaction, via phone, e-mail and in person
  • Can manage a busy front desk during our busiest season (January – April)
  • Shows great attention to detail
  • Has excellent phone skills
  • Keeps a positive attitude
  • Is comfortable working closely with other staff
  • Business attire expected

Job Type: Full-time

Salary: $12.00 to $15.00 /hour

Contact us to learn more: 207-774-0882 info@honeckotoole.com